We appreciate that event participants have a reasonable expectation of privacy in respect of their image. Whilst it’s unlikely that publication of a film showing an event participant would amount to misuse of private information, we do try to obtain direct consent from those who appear on camera in a 'significant' way i.e. if someone is interviewed for the film.
For instances where direct permission may not be possible (filming a crowd scene, for example), this expectation will be considered on a case-by-case basis as the assessment will vary depending on what the person is doing and who they are.
At every event we film, we display a clear and prominent notice, usually at a registration desk or other entry point, which lets participants know that filming and photography is taking place. Participants can opt out of being included in any promotional material by emailing us or letting us know directly at the event.
We also encourage event organisers to make their attendees aware that filming will be taking place.