Listed below are commonly asked questions about filming events. If you have a specific question that isn't here, please contact us and we'll be happy to help.

What is special about Conference Film?

We make short, artistic films that dramatise your conference, raise the profile of your organisation and make people want to buy tickets for your next event.

How long have you been filming conferences and events?

Since 2012, but Conference Film has existed as a focused conference and event filming business since January 2018.

Do you travel?

We are based on the south coast but regularly film all over the UK as well as overseas for international conferences and events.

Do you film anything other than conferences and events?

We have undertaken many types of commercial filming work, however conferences and events are our specialism. If you'd like to know more about other types of filming, please contact us and we will try to help you.

What equipment do you use?

We shoot with Sony mirrorless cameras using Zeiss lenses. Our sound and lighting equipment is varied. For a full rundown of our camera kit for event filmmaking, please visit kit.com.

We use Adobe Premiere Pro for editing and colour correction. Occasionally we use Adobe After Effects for visual effects, animation and motion graphics.

Are you discreet when filming?

We are highly skilled at remaining inconspicuous to event-goers. We use a minimalist range of camera equipment and wear business clothes in order to blend in. Depending on the size of the event, there is often only one cinematographer required, so we are able to capture the most natural moments without being noticed.

Is it ok to film people without their permission?

We appreciate that event participants have a reasonable expectation of privacy in respect of their image. Whilst it’s unlikely that publication of a film showing an event participant would amount to misuse of private information, we do try to obtain direct consent from those who appear on camera in a 'significant' way i.e. if someone is interviewed for the film.

Notice of Filming

For instances where direct permission may not be possible (filming a crowd scene, for example), this expectation will be considered on a case-by-case basis as the assessment will vary depending on what the person is doing and who they are.

At every event we film, we display a clear and prominent notice, usually at a registration desk or other entry point, which lets participants know that filming and photography is taking place. Participants can opt out of being included in any promotional material by emailing us or letting us know directly at the event.

We also encourage event organisers to make their attendees aware that filming will be taking place.

Do you need permission to film inside buildings?

Buildings are protected by copyright under English law.

Filming inside a building or on private land requires the permission of the building owners and/or owner of the land in question.

Filming buildings from public land, however, is permitted without copyright infringement under section 62 of the Copyright, Designs and Patents Act 1988. For older buildings, copyright in a building may have expired — normally 70 years after the architect has died.

If there are any visible trademarks and logos on the building, permission may need to be sought if trademarks are prominently visible in the film. The exception is if the inclusion is casual or of secondary importance and is not the focus of a shot.

Do you have insurance?

We are fully insured in respect of our equipment cover, professional indemnity and public liability, including filming on water.

Our electrical items are in good working order and are visually inspected and tested regularly.

If you require a copy of our policy documentation, please contact us. Our standard limit of indemnity is £2m but we can provide a higher level of £5m or even £10m if required.

How do you source music?

Audio is a huge contributor to the overall quality of our films. We use royalty-free music from high quality sources. If there is a requirement to do so, we are also able to create custom music for an additional fee.

Do you always film interviews?

We feel that in order to fully gain a viewer’s attention, a relatable human element is required. This is why we try to incorporate interviews in our films.

Having delegates share their experiences on camera and speak positively about your event creates huge social proof.

Simply capturing a sequence of events will not move people in the same way.

How long does it take to edit a conference film?

We like to leave at least 2 weeks after shooting to complete the edit. This leaves sufficient time for colour correction, music selection and mixing plus sound design.

Smaller edits such as those for social media can sometimes be turned around on a faster timescale, depending on your requirements.

Can we make changes to the film after it has been edited?

Whilst we are capable of adapting our style to suit, please fully familiarise yourself with our portfolio of work. Minor post-production adjustments are always possible but if you require something different, please discuss your requirements before we commence filming and editing.

Can you be flexible with the cost?

We deliver a premium, high-end product and price our services accordingly.

A marketing film can be a valuable investment, but in order to be most effective they need to be done properly and with the right equipment. Filmmaking is a skilled and time-intensive process and we rely upon expensive camera and computer equipment — all of which requires regular upgrade as technology advances.

Every event is different and we are mindful of the need to address different client budgets. We are happy to discuss your budget and what services we may be able to provide.

How do I book?

Please contact us to check availability for your dates and we can arrange a consultation.

A non-refundable booking fee will be required to reserve your dates. The balance of the payment will be due two weeks before the event.